Summary of First 2010 General Meeting

Date : 16^th October 2010

Time : 4.30 p.m. – 6.00 p.m.

Venue : Hiroshima Hostel (Aktoviy Zal)

Total Attendance : 81 students

AGENDA

1. Attendance was taken. Each student validated their registration as a member of MCSC.

2. The meeting was called to order at 5.05 p.m. by the President, Mr. Lee Jiann Woei. This was the 1^st General Meeting of year 2010/2011. The meeting begins with welcoming speech by the President.

3. Short film of past events

Ø A 3-minute film prepared by the Media Director, Mr. Khor Leet Liang

4. Slideshow

5. Getting acquainted with the board of committees members of 2010/2011

6. Secretary’s report by Mr. Yap Teck Chong

Ø Summary of minutes of the last committee meeting ( 7^th July 2010)

7. Picture slideshow of organized activities

Ø Most recent activities are : Bazaar Sale 2010, leaded by Ker Jin Hoong

: 4^th year Fund-raising activity, leaded by Chan Yon Quan

: Mooncake Festival bookmarks dedication to all members

8. Proposal of upcoming activities

Ø Fund-raising activities will be continued every month by corresponding batch of members.

Ø Old clothes will be collected from all Malaysian students and donated to the orphanage as charity. Further details regarding this event will be posted on MCSC blog.

Ø Proposal of printing our very own MCSC T-shirt. The price of the T-shirt will depend on the total amount of orders and the quality of the T-shirt. The estimated budget ranges from 400 to 500 rubles, though it is also possible to get a better price (~300 rubles) if we print in larger bulks.

A voting session is conducted, and as most of the members generally support the idea, the decision is made to carry out this project.

9. Overall Financial report by the Treasurer, Mr. Chien Keat Leong

10. Chinese New Year Celebration 2011

Ø The project is headed by Mr. Lee Wen Siong.

Ø The dateline of submission of the sponsorship form is 1 week before CNY celebration.

Ø Awards will be given to the top 10 highest amount of sponsorships, with an addition of 10 prizes for the top 20. The winners will be announced during the CNY celebration.

Ø The CNY celebration will be held around February or at the beginning of March.

11. A voting session is conducted to decide whether to organize the CNY celebration for all Malaysian or for Chinese only. Final decision is made to open to event for all Malaysians based on the majority of votes. Anyone who objects shall personally approach Mr. Lee Jiann Woei to further discuss the matter.

12. Recruitment and distribution of registration forms to the new-comers.

13. Photography Session.

Statement Regarding General Meeting

Dear MCSC members,

I would like to thank each and every member once again for attending the General meeting held yesterday. I would also like to apologize for the doubts and confusions caused during the meeting.

Firstly, the MCSC t-shirt was proposed yesterday, because we would like to do a survey that how many of our members are interested in purchasing, so that we could estimate the budget for producing them and bargain can be done if we have high demands for the t-shirt.

Next, the football league sponsorship request was approved by all our committee members beforehand before making the donation for 1500 rubles. The main reason for sponsoring this event:

1) This is a Malaysian event. We as a Malaysian Chinese Students Community should support this event in accordance with our aims and objectives laid down by our pioneers.

2) There are MCSC members involved in this event.

3) An official sponsorship request letter was sent to MCSC, it was reviewed by all committee members, financial condition was taken into account by the treasurer and hence, a sum of 1500 rubles were decided by the committee members for this sponsorship.

Lastly, regarding the Chinese New Year celebration planned for 2011, we have confirmed that this event will be organized for all Malaysians in Volgograd; the preparations have started since last summer.

You are most welcome to see me in person or contact me if you have any questions regarding MCSC and our activities. My contact: +79177255221.

Thank you for understanding.

Best regards,

Lee Jiann Woei (president of MCSC 2010/2011)

General Meeting 16/10/2010

Dear members:

Please be informed that MCSC will be organizing a General Meeting on this coming Saturday. Attendance is compulsory for all MCSC members. Please wear formal attires, as there will be a photography session for members and committee members alike at the end of the meeting.

Date : 16 October 2010 (Saturday)

Time : 4.30 p.m. – 6.00 p.m.

Venue : Hiroshima Hostel, Aktoviy Zal

Dress code : Formal

AGENDA :

1) Recruitment of new members

2) CNY celebration 2011

3) MCSC T-shirt

4) Photography session (members and committee alike)